Privacy Notice (Based on a doucument produced by the BMFA, our variations from the original are highlighted for your convenience).
the Brightlingsea Model Flying Club hereafter referred to as “the
club”, we’re committed to protecting and respecting your privacy.
have not appointed a Data Protection Officer to oversee our compliance
with data protection laws as we not required to do so, but our Membership Secretary acting as Data
Protection Compliance Manager has overall responsibility for data
protection compliance in our club. Contact details may be found on your membership card.
notice explains when and why we collect personal information about
people who join the club by whatever means, how we use it, the
conditions under which we may disclose it to others and your rights in
relation to your personal data.
We may change this notice from
time to time so please check the website or request a copy occasionally to
ensure that you’re happy with any changes. By becoming a member of the
club, you’re agreeing to be bound by this notice.
Any questions regarding this notice and our privacy practices should be addressed to the current membership secretary.
How do we collect information about you?
obtain information about you when you apply to become a member of the
club either online with the British Model Flying Association (BMFA),
via telephone, or in person.
What type of information is collected about you?
personal information we collect might include your name, address, email
address, telephone number, gender, IP address, photograph, date of birth, BMFA number and achievement scheme ratings.
The legal bases for the processing of
your personal data is to enable the club to fulfil our contractual
obligations and provide membership services.
How is your information used?
We may use your information to:
• process your membership;
• to carry out our obligations arising from your membership;
• seek your views or comments on matters relating to the club and model aircraft flying;
• notify you of changes to our services;
• send you communications which you have requested and that may be of
interest to you. These may include information about club events and
contests and other club related matters, also information from the BMFA
that may be of interest.
How long do we retain your information?
will hold your personal information on our systems for as long as is
necessary to carry out our obligations in relation to your membership,
or as long as is set out in any relevant agreement between us. Where an
individual persons club membership lapses your information will be
securely kept for a period of ten years (to enable you to rejoin easily) after which your information will be deleted.
Who has access to your information?
We will not sell or rent your information to third parties (other than the BMFA).
We will not share your information with third parties for marketing purposes.
members of the club must also be members of the BMFA, by joining the
club you give consent for your personal data to be shared with the BMFA
to enable provision of BMFA membership services. Please see the BMFA
be reassured that we will not release your information to third parties
beyond the club unless we are required to do so by law, for example, by
a court order or for the purposes of prevention of fraud or other
How you can access and update your information?
accuracy of your information is important to us. You can check the
information we hold is correct on the members dashboard area of the
BMFA website and update the information if necessary directly through
the website, or by contacting the club's membership secretary.
What are your rights?
(a) the right to access;
have the right to confirmation as to whether or not we process your
personal data and, where we do, access to the personal data, together
with certain additional information. That additional information
includes details of the purposes of the processing, the categories of
personal data concerned and the recipients of the personal data.
Providing the rights and freedoms of others are not affected, we will
supply to you a copy of your personal data. The first copy will be
provided free of charge, but additional copies may be subject to a
reasonable fee. With the exception of your photograph you can access your personal data by visiting your members dashboard when logged into the BMFA website.
(b) the right to rectification;
have the right to have any inaccurate personal data about you rectified
and, taking into account the purposes of the processing, to have any
incomplete personal data about you completed.
(c) the right to erasure;
some circumstances you have the right to the erasure of your personal
data without undue delay. Those circumstances include: the personal
data being no longer necessary in relation to the purposes for which
the data was collected or otherwise processed, you are no longer a club
member and wish the data not to be held for our standard ten years.
Please note a request for data erasure for a current member would
require that member to forfeit membership. The data is required for the
club to fulfill its obligations.
(d) the right to restrict processing;
some circumstances you have the right to restrict the processing of
your personal data. Those circumstances are: you contest the accuracy
of the personal data; processing is unlawful but you oppose erasure; we
no longer need the personal data for the purposes of our processing,
but you require personal data for the establishment, exercise or
defence of legal claims; and you have objected to processing, pending
the verification of that objection. Where processing has been
restricted on this basis, we may continue to store your personal data.
However, we will only otherwise process it: with your consent; for the
establishment, exercise or defence of legal claims; for the protection
of the rights of another natural or legal person; or for reasons of
important public interest.
(e) the right to object to processing;
have the right to object to our processing of your personal data for
direct electronic communications purposes. If you make such an
objection, we will cease to process your personal data for this
(f) the right to data portability;
extent that the legal basis for our processing of your personal data is
that the processing is necessary for the performance of a contract to
which you are party and such processing is carried out by automated
means, you have the right to receive your personal data from us in a
structured, commonly used and machine-readable format. However, this
right does not apply where it would adversely affect the rights and
freedoms of others.
(g) the right to complain to a supervisory authority;
you consider that our processing of your personal information infringes
data protection laws, you have a legal right to lodge a complaint with
the Information Commissioners Office. https://ico.org.uk
(h) the right to withdraw consent.
the extent that the legal basis for our processing of your personal
information is consent, you have the right to withdraw that consent at
any time. Withdrawal will not affect the lawfulness of processing
before the withdrawal.
You may exercise any of your rights in
relation to your personal data by written notice to us OR by using your
BMFA members dashboard when logged into their website
Please see your membership card.